Letterhead Free to use.

Template 012 minute readUpdated September 2026

The correspondence register: who you are, where you write from and how to reach you, set one idea per paragraph, with the institute's own letterhead as the worked example.

Free to access, copyrighted to Oryx Polytechnic Institute. Not open-source: use it, learn from it, do not republish it as your own.

A fill-in template: every field in brackets, like [your business name], is yours to replace before use. Nothing here is legal, tax or financial advice.

The template

Replace the bracketed fields as you go: [your business name] takes your registered name, with a tagline or registered activity on one line, and your contact line: P.O. Box, town, Namibia, phone, email, website. Nothing in brackets should survive into the printed letterhead.

Then the letter itself: date, recipient name and title, address, and "Dear [Recipient]". The body carries one idea per paragraph, plain language, no filler. It closes "Yours sincerely" over a signature, name and title.

More in the templates.

Template 02

Business Plan

Ten sections, written in the order that keeps you honest: the executive summary comes last, every figure is marked as an assumption until it is an actual, and Namibian funders' expectations are built in.

6 min

Template 03

Financial Projections

Monthly figures for year one, quarterly for years two and three, with every assumption labelled until it becomes an actual, and a VAT line that matches Namibian registration thresholds.

4 min

Template 04

Invoice / Quotation

One page, two documents: what you bill and what you promise, both with the VAT line handled correctly at 15 percent, payment terms written plainly and a fill-in example to copy.

3 min

Template 05

Non-Disclosure Agreement

Purpose, obligations, exclusions and term: the four clauses a working non-disclosure agreement needs, written for Namibian law and plain enough to read before signing.

3 min

Template 06

Employment Contract

A one-page contract with the statutory minimums built in: ordinary hours, overtime, annual leave and notice periods, written to match the Labour Act 11 of 2007 as it stands.

4 min

Template 07

Meeting Minutes

Who met, what was decided, who owns the action and when it is due: a one-page format that records decisions without turning a meeting into an essay. Nothing else survives the week.

2 min

The full Directory

All 11 documents, courses and templates

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